2017 March

(Two March Meetings)

NOTICE OF MEETING

Big Lost River Ground Water District

— Regular Board Meeting –

This Notice is posted at the Butte County Court House, WD 34 Office in Mackay, and BLRGWD Office in the Arco BIC. This and all meetings of the Board of Directors are public and subject to pertinent Open Meeting Laws.

Date:         Tuesday, March 7, 2017

Time:         1:00 P.M.

Location: Business Incubation Center — Arco, Idaho

Agenda Items and Minutes of the Board Meeting:

  1. Call to Order and Roll Call

Chairman Broadie called the meeting to order at 1:00 p.m. Those present were Mike Telford, Jack Jensen, Jake Johnson, Terry Monson, Todd Perkes, Moj Broadie, Mitchell Sorensen, and office manager Debbie Broadie. A list of attending members in the gallery is attached.

  1. Approval of Agenda

Jack moved to approve the agenda, seconded by Jake, voting was unanimous.

  1. Approval of Feb. 21, 2017 Minutes

Jack moved to approve the minutes as read, seconded by Jake, voting was unanimous.

4.   Old Business

Mike reported the Informational Meeting tentatively scheduled for March 7th will need to be rescheduled for March 21st due to scheduling conflicts with IGWA officials.

Jake moved the next Regular Board Meeting (on March 21st ) be set for 3:00 pm followed by the Informational Meeting to be set for 6:00 to 8:00 pm with both meetings to be held in the Arco BIC, seconded by Mike, voting was unanimous.

Mitchell was assigned to prepare a Notice of Informational meeting for the newspaper, and each Director will conduct a phone call invitation to the members from their respective divisions.

  1. Review of Petitions for Exclusion filed in Dec. 2016

The Board reviewed on a case by case basis the first set of Petitions for Exclusion that certified letters had been sent to the respective Petitioners. Each Petitioner, that was present, was given the opportunity to address the Board with questions and comments regarding their petition. The Board generally voted to allow the exclusions with a few petitions being “tabled” until the Mar. 21st meeting. The specific actions taken by the Board is detailed in the attached Index. Each approved petition will be attached and “inseparably incorporated” into its corresponding Order “granting” the exclusion which will then be recorded with the appropriate Butte or Custer County Recorder with a copy of the same keep on file at the District Office and copies forwarded to IDWR and the Petitioner.

  1. Office Manager Report
  2. Invoice mailings

Debbie reported that the IDWR Certified List of ground water users contains many errors in addition to incorrect WR owners and their addresses (i.e. duplicative WR listings, combined rate of diversion and places of use limitations, and invalid WRs). The Board discussed how this certified list is still the best and only list available at present, but recognized the need to work with IDWR in getting an updated and corrected Certified List as soon as possible.

Mike moved that a Sub-Committee of the Board, a “Committee of Errors and Omissions”, be formed to first, inquire of IDWR how they would prefer to address the Certified List issue, and second, to commence the correction of the list if IDWR is willing to collaborate and provide a qualified WR Analyst in such an effort, with Jack acting as Committee Chair with Mitchell and Randy Purser as committee members, seconded by Jake, voting was unanimous.

  1. Petitions filed in Jan. 2017 and Feb. 2017

Todd reported that he had conducted a cursory review of the remaining “pre-grace period deadline” petitions and found that totals from all submitted Petitions for Exclusion represents approximately 184 cfs, 9,000 acres, and @ 3.00 per acre $27,000.00 in assessment revenues.

Debbie inquired of the Board how the Directors wanted to proceed with the remaining “pre-grace period deadline” pending petitions and when should she send out the certified letters inviting the Petitioners to appear before the Board.

The Board indicated the petitions that were t‘tabled” (Lynn Hintze, Marx Hintze and Buyers, and Rick Reynolds) would be heard at the next Board meeting (Mar. 2f ) and that Debbie should sent out the certified letters as she deemed appropriate so the Board could process the remaining “other” petitions in a timely and orderly manner in the upcoming regular board meetings.

Jake “made a motion to hold special meeting April 18th to review rest of petitions”, seconded by Terry, voting was unanimous.

  1. Other items

There were none.

Ill. (2nd Reading) Draft Policies Series 400

Mitchell moved to table this agenda item until the March 21st Regular Board Meeting, seconded by Jake, voting was unanimous.

  1. Final Preparations for Informational Meeting (March 21, 2017) (See agenda item No. 4)
  2. Officers Report

There were no additional reports.

  1. Aquifer Stabilization Plan for 2017
  2. Review of Monitoring Program — Jaxon Higgs

Jaxon gave a general presentation explaining some of the details of the proposed monitoring of surface river flows and ground water levels. (See Attachment “Big Lost River Valley Ground Water District Data Collection Evaluation, dated March 6, 2017).

Mike moved the monitoring project be authorized and moved forward immediately so data from this year’s high watershed run-off not be lost, and the GWD accept and work in collaboration with Jaxon Higgs (Water Well Consultants), Jake Robertson (Pivotrac), the Butte County Soil and Water District, and Lucas Yockey (Water District 34), seconded by Jake, voting was unanimous.

  1. Review of Draft 2017 Aquifer Stabilization Plan

Mike and Mitchell introduced the Draft 2017 Aquifer Stabilization Plan. During the Board’s review and discussion regarding the Plan a question was raised as to what should or should not be contained in the Plan. It was recognized that the Directors needed adequate time to review the Draft Plan before taking any action.

Mike moved the Draft be thoroughly read and studied by the Directors, and they come prepared to discuss it at the next (March 21st ) Regular Board Meeting, seconded by Jake, voting was unanimous.

Jack moved he be authorized to write and send to the Director of IDWR a “Pre-Plan” letter informing the Department that the 2017 Aquifer Stabilization Plan would be forth coming, seconded by Jake, voting was unanimous.

  1. Member Comments (please sign-up: limit to 3 minutes — no board action at this time) There were no other comments.
  2. Executive Session

There was no Executive Session.

8.    Adjournment

  1. The next Regular Board Meeting was affirmed to be held in Arco, Idaho, at the BIC beginning at 3:00 pm followed by the Informational Meeting at the BIC from 6:00 to 8:00 pm, on March 21, 2017.
  2. Chairman Broadie Adjournment the meeting at 4:50 pm.

Minutes Approved and Accepted

 

 

2nd Meeting:

NOTICE OF MEETING

Big Lost River Ground Water District

— Regular Board Meeting –

This Notice is posted at the Butte County Court House, WD 34 Office in Mackay, and BLRGWD Office in the Arco BIC. This and all meetings of the Board of Directors are public and subject to pertinent Open Meeting Laws.

Date:          Tuesday, February 21, 2017

Time:         1:00 P.M.

Location: Business Incubation Center — Arco, Idaho

Agenda Items and Minutes of the Board Meeting:

1.                 Call to Order and Roll Call

Chairman Broadie called the meeting to order at 1:00 p.m. Those present were Mike Telford, Jack Jensen, Jake Johnson, Terry Monson, Todd Perkes, Moj Broadie, Mitchell Sorensen, and office manager Debbie Broadie. A list of attending members in the gallery is attached.

2.                 Approval of Agenda

Jack moved to approve the agenda, seconded by Jake, voting was unanimous.

3.                 Approval of Feb. 7, 2017 Minutes

Mike moved to approve the minutes as read, seconded by Jack, voting was unanimous.

4.                 Old Business

l. Review Notice Re: Address Correction Request and Invoice Due Date
Mitchell read the proposed notice to the Board and asked if it met with their approval. It was suggested the notice include a statement that IDWR Change of Address forms are available at the District office.

Mike moved the revised notice be published in the Arco Advertiser the first week in March, April, and May, seconded by Jake, voting was unanimous.

ll. Office Manager Report – invoice mailings and petitions
Debbie reported all the invoices are prepared and ready to be mailed to District members including those members who had filed a Petition for Exclusion. The Board briefly reviewed the 7 or 8 Petitions for Exclusion that had been submitted and instructed Debbie to respond to those members by certified mail asking them to appear at the Mar. 7th board meeting to discuss their respective petitions. The Board explained again that water users having WRs totaling less than .05 cfs will not be assessed at this time because they were not given any voting credential. Debbie indicated she would mail the invoice billings by the end of the month (Feb. 28th) and expressed her appreciation to Jack for his help in preparing the mailings. A revised schedule of organizational costs, bank statement, and Trial Balance statement was reviewed by the Board, initialed by each Director, and attached to these minutes.

Ill. (2nd Reading) Mission and Vision Statement, Draft Policies Series 100 — 300
The Board reviewed the mission statement and policy series 100 — 200 — 300, and scheduled the 400-500 series to be reviewed at the next board meeting (Mar. 7th).

Mike moved to adopt the mission statement and the 100 — 200 — 300 series policies, seconded by Jack, voting was unanimous.

Jack then moved these adopted policies, approved minutes, and other official documents of the District be posted on the proposed new Website, and Todd be authorized to develop that site with the assistance of technical experts, seconded by Terry, voting was unanimous.

IV. Chairman Broadie Report— Call to IDWR
Moj reported his phone call with Tim Luke of IDWR was extremely positive. Tim indicated the two letters sent by the GWD regarding the potential GWMA and CGWA designation had been well received by the Director and are being considered as the Department continues to evaluate the management of water in the Big Lost River Basin. Tim did not think the Director was likely to curtail any ground water users in the Big Lost River Basin this year, but he did encouraged Moj to continue working on the stabilization plan and keep moving the District forward. Department officials said they are having an intra office meeting on March 2nd with the Director to review the petition for a critical ground water area and our letters would be a major part of their discussions. Mitchell then read the Jan. 18, 2017 letter so everyone (directors and gallery members) would be reminded what the District was trying to do for ground water users.

V. IGWA Membership
Membership in IGWA was again discussed. It was explained that membership fees would be fairly small and the more expensive assessments resulting from mitigation burdens are different and are binding on only those GWDs which subscribe by participation agreement. The Board then discussed how to best provide information to the members of the District and how we could benefit from the expertise IGWA has at their disposal.

Mike moved to invite Lynn Tominaga and TJ Budge (if they are available) to an evening presentation following the next Board meeting on Mar. 7th, seconded by Jake, voting was unanimous. Mitchell will contact them to see if they are available.

5.                  Aquifer Stabilization and Potential Mitigation Plan for 2017

a.     Why?

l.                   (May 29, 2016 IDWR Report to County Commissioners – Discussed Jan. 3, 2017 and subsequently) ll. (Nov. 2, 2016 IDWR Order Designating GWMA Discussed Jan. 3, 2017 and subsequently)

(Jan. 7, 2017 IDWR Final Order Curtailing Jun. 20, 1989 Priorities – Discussed Feb. 7, 2017)

b.     What?

l.                   (Dennis Owsley L.R. Aquifer Report — Discussed Dec. 2015 and subsequently) ll. (Sentinel Wells and Monitoring GW levels Jaxon Higgs — Discussed Feb. 7, 2017)

. Jaxon Higgs — Proposed GW Monitoring Program Report

Mike read a text message report from Jaxon regarding the monitoring program. A copy of that text is attached. Mike will invite Jaxon to the Mar. 7th regular board meeting so he can provide the Board with more details and give the directors opportunity to inquire and better understand the monitoring program.

IV. Randy Purser— BCSWD GW Monitoring

Randy Purser, representing the Soil and Water District, expressed the conservation district wants to participate and contribute financial support to the aquifer level monitoring program in the basin. He also offered the services of the conservation district to work with the GWD in developing a joint Website. Jack moved to authorize Todd to purse that offer, seconded by Jake, voting was unanimous.

c.      How?

l.                   Mike Telford — What are your Ideas?

Mike led a general discussion of the Board and gallery members regarding the possibilities of how the GWD might stabilize the basin’s aquifer. Those “5 sheets” of notes have been converted to the attached synopsis. These ideas and possibilities are intended to be reviewed regularly and used as building components in the short and long term Aquifer Stabilization Plans.

(Secretary’s note: Because one of the members asked “what does stabilization mean?” the following is provided. Stabilize; 1) to make stable orfirm 2) to keep from changing orfluctuating, 3) to inhibit or prevent decline orfailure, 4) to return to equilibrium or to its original position after having been displaced.) ll. (2017 Aquifer Stabilization Plan           Draft) Report and Discussion

The Board reviewed the “introduction” and “disclaimer” of the Plan and expressed general support for moving forward with more detailed components which incorporated the ideas of the “5 sheets”. Mitchell and Mike were asked to prepare a “Draft” of the Plan for Board review.

6.                  Member Comments (please sign-up: limit to 3 minutes — no board action at this time)

Members had previously contributed comments regarding the “5 sheet” discussion. Other comments dealt with “opt-out” and “exclusion” questions. Members were reminded of the “grace period” and advised to act according to their own judgement.

7.                  Executive Session No action.

8.                  Adjournment

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The Board determined to hold the next regular board meeting (Mar. 7) in Arco at the BIC and the (Mar. 2f) meeting in Mackay at the WD34 Office. Chairman Broadie then declared the meeting adjourned at 4:07 p.m.

Minutes Approved and Accepted