2017 July


Big Lost River Ground Water District

— Regular Board Meeting –

This and all meetings of the Board of Directors are public and subject to pertinent Open Meeting Laws.

Date:        Tuesday, July 11, 2017

Time:         1:00 P.M.

Location: Business Incubation Center — Arco, Idaho

Agenda Items and Board Minutes:

1.                 Call to Order and Roll Call

Chairman Moj called the meeting to order at 1:00 pm. Those present were Terry Monson, Mitchell Sorensen, Moj Broadie, Jack Jensen, Mike Telford, Todd Perkes, office manager Debbie Broadie, and Jaxon Higgs of Water Well Consultants. Jake Johnson was absent.

2.                 Approval of Agenda

Mitchell moved to approve the agenda, seconded by Jack, voting was unanimous.

3.          Approval of June 6, 2017 Minutes
Jack moved to accept the minutes as corrected in item 4.b. “per WR”, seconded by Terry, voting was unanimous.

4.          Office Manager’s Reports
a.       Financial Reports

Debbie provided the Board with copies of the Bank Statement and A/R Aging Summary (copies attached). She also reported that all “start-up” costs have now been reimbursed.

b.       Assessment Collection Reports and Penalty and Late Fees

c.       Other items

Jack reported he has reviewed the discrepancies in three of the WRs listed in the Assessment Book and found the water users were generally correct in their accounting. Six more WRs with discrepancies are yet to be reviewed. The GWD has prepared refunds and corrections as needed.

5.           Officer and Committee Reports
a.      2018 Annual Meeting and Assessment Timeline (Todd)

Todd provided copies of the relevant code sections and discussed what the District should do to begin the upcoming year’s budget process, annual meeting plans, and assessments (handouts are attached to these minutes). He also indicated he would provide an update at the next meeting.

Jack moved to authorize those preparations, seconded by Mike, voting was unanimous.

b.      Settlement Agreement and Director’s Order Vacating Hearing (Mitchell and Mike)

Mitchell provided copies of the stipulation agreement and IDWR Orders regarding this matter. Those documents were included in the Board packet. There was some discussion about informing the public concerning these actions but no formal assignments or details were made.

c.       Pending Issues “2018 Water Management Plan” and Director’s possible “GWMA Designation Order” This matter was included in the 5.b. discussion.

d.      Water Well Consultants Reports (Jaxon or Brian)

Jaxon reported on his progress in data collection and WR analysis (see attached schedule of WRs sorted by priority). The details of that report and Board action items are recorded below (Mitchell’s notes of the discussion are also attached — they are vague and ambiguous. Formal handouts and reports will ultimately be available as Jaxon proceeds with this project.)

e.      Water Management Plan Discussion

i. Configuring Plan Concepts Review (Mike)

Mike added to his “sticky notes” and provided more explanation to the plan’s concepts. Mike moved to authorize Jaxon to:

a.                   finish the map depicting WR locations by priority color code,

b.                   water data collection and analysis,

c.                    prepare formal documents and reports that could be used in plan development,

d.                   provide monthly reports to the Board,

e.                   and, work is to be billed at the rate of $55.00 per hour (not to exceed $25,000.00 for the total cost), f, Jaxon will prepare a detailed billing statement itemizing his expenses. Mike was authorized to:

a. ask IDWR to talk to us about the data collection process they are using and how they are evaluating long term trends in a transient aquifer, seconded by Jack, voting was unanimous.

ii. “Water Bank Initiative” and “Green Belts and River Flows” (Mitchell)

Mitchell reported the community of water users continue to express interest in these types of activities but have little practical knowledge regarding how to proceed.

6. Policy Review (700 and 800 series) This item was postponed.

7.         (‘Exclusion” Policy Statement
a. Gammett Petition

Debbie report two petitions were received at the office. The Board had a brief discussion about exclusions in general but wanted some time to consider how to proceed.

Jack moved to table this matter until the next meeting in August, seconded by Todd, voting was unanimous.

8.          Adjournment
a.      Next meeting date was set for August 1, 2017, at the regular time of 1:00 pm.

b.      Chairman Moj adjourned the meeting at 4:02 pm.