2020 Board Meeting Minutes

Big Lost River Ground Water District

-ANNUAL Board Meeting and Budget Meeting—

OCTOBER 7, 2020 MINUTES

This and all meetings of the Board of Directors are public and subject to pertinent Open Meeting Laws.

Date: October 7, 2020                      Time:_7:10 p.m.                             Location: Business Incubation Center— Arco, Idaho

Call to Order by: Moj Broadie, Chairman

Roll Call: Moj Broadie, Mike Telford, Jack Jensen, Debbie Broadie, Adam Sorensen, Jim Gregory Visitors: Seth Beal, Travis Anderson

  1. After reviewing the Agenda of this Budget and Annual Meeting Agenda, Jack moved and Adam 2nd the motion to approve the Agenda.
  2. Jack Jensen, Secretary, read the 2019 Annual Board Meeting minutes. Mike Telford made the motion to accept the minutes and Jim Gregory 2nd with confirmation from the entire board.
  3. Debbie reviewed the packet each board member received for the Office Manager’s Report. This included
    1. Up-to-date Bank Statements and Computer reconciliation for 2020 of regular and LGIP accounts.
    1. Overdue accounts
    1. Projected budget for the 2020-21 year
      1. Explained the formula for calculating assessments to new Board members.
      1. Discussed the 50% for individual cfs charge and 50% for individual usage of water. iii. Mike explained the usage might be higher or lower depending on the years.

Motion to accept the Office Managers report and budget by Jim Gregory and 2 nd by Adam Sorensen. All were in favor.

  • Old Business and review of past year.
    • Mike Telford reported
      • That IGWA’s meetings have been altered due to COVID. Directors would like to see Adam, Evan and Jim attend one of the IGWA’s meetings as soon as they are back in session.
  • New Business

                       a. With the motion from Mike Telford and a 2 nd from Jim Gregory, Adam Sorensen was is assigned to be the 2nd signer on the checking account when necessary. Entire board agreed to this motion.

  • Evan Rogers had submitted his petition to accept being the director for Division 5. Motion made to approve Evan as a director was made by Mike and 2nd by Adam.
    • Review of past year by Mike Telford

CREP program rates have changed. No one in our district has participated even though this district is eligible. The end gun program is still in effect.

  1. Well management of monitoring instantaneous instead of volume is still an issue.
    1. Jack Jensen added that the Moore project including the RV park is still moving along. Problems regarding match money for grant was not reached. The committee will try to raise the matched funds for the grant next year. The fence has been built and the engineering for the well is done. The well did not get done.
    1. The Arco project grant was turned down. The county now owns the property for the project.
    1. The Recharge project above the Dam has not been tackled yet. Jake is heading this project.
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Big Lost River Ground Water District

–ReguIar Board Meeting— MINUTES

This and all meetings of the Board o Directors are public and subject to pertinent Open Meeting Laws.

Date: September 2, 2020

Time: 7:00 p.m.             Location: BIC Center, Arco, Idaho

Call to Order by Moj Broadie, Chairman

Roll Call: Moj Broadie, Mike Telford, Jack Jensen, Keith Waddoups, Debbie Broadie

Visitors: None

  1. After reviewing the agenda, the BLRGWD Board approved the contents
  2. Minutes from the June board meeting were read by Jack Jensen. No meetings were held in July or August 2020. Mike made the motion to approve the minutes as read (except that Adam’s name be corrected from “adamson’)
  3. Office Manager’s report included the bank statements and computer reconciliation for the months of July, August and September 2020. The Board approved of these documents unanimously after a motion from Mike Telford and 2nd from Jack Jensen.
  4. Old Business:
    1. Update of IGWA. Due to the Covid virus the IGWA meetings have been delayed/postponed. No new news reported or future dates of meetings.
    1. Update: Petition to Designate the BLRGWD Basin as a ground water management area. E-mail from TJ Budge, Esq. was read. Future status will be no sooner than 2021 per TJ.
    1. The review of the Draft of Management Plan sent to IDWR on March 10, 2020 by Jaxon was postponed. Copy of the suggestions from Mat Weaver was distributed to Board for review and discussed in moderation.
    1. Division 2 Board member replacement, Jim Gregory, was suggested. Jack Jensen made the motion and Adam Sorensen 2nd to make Jim Gregory division 2 director. All members agreed.
    1. Terms of the Board Members were discussed. The divisions that are up for re-election are #7 Mike Telford, #2 Jim Gregory, and #5 Keith Waddoups. Election to be held in November 2020. The required advertisements will be posted in both newspapers. Discussion regarding the advancement of terms for Directors explained. See page 13A for beginning assignments. When the beginning term is expired, all following terms are for 3 years.
    1. Keith Waddoups led the discussion regarding the irrigation districts measuring of well water concerning the season vs. daily diversion measuring. Note taken that (1) no other district is required to measure this way (2) this type of measurement would greatly impact our valley. For now, the board will keep tabs on this topic within the District and

2

IDWR. Mike will contact TJ Budge regarding the path the BLRGWD should take and when.

  • New Business
    • Mike Telford made the motion with Adam Sorensen 2nd to add Jack Jensen as a signer on the checking account. Debbie will take care of signature cards, etc.
    • Discussion regarding delinquent assessments by Board. Idaho Code 42-5232, 42-5244A, 42-5244B now takes the place of liens in the case of non-payment. Copy of this document attached.
    • Incentive to be a member brought before the board by Debbie. Board asked to think of ways to help the members of the District. Ideas: match money for grants, measuring devices, meter cost-share, Burnett Ditch improvement.
    • Drought Emergency packet from Brian Regan of IDWR was noted by the board.
    • Board agreed to have the Annual / Budget Meeting October 7, 2020, at 7:00 p.m. at the BIC Center conference room. The budget was approved and the 2020-2021 assessment of $1.00 was moved by Mike and 2nd by Jack Jensen.
    • Keith Waddoups requested release from his Division as Director due to Health issues.

Motion to adjourn made by Mike Telford and 2nd by Jack Jensen

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Big Lost River Ground Water District

Minutes of the Monthly Board Meeting— November 4, 2020

This and all meetings of the Board o Directors are public and subject to pertinent Open Meeting Laws.

Date: November 4, 2020 Time: 7:04 p.m.                     Location: BIC Center, Arco, Idaho

Call to Order by: Moj Broadie

Roll Call: Moj Broadie, Jack Jensen, Mike Telford, Adam Sorensen, Evan Rogers, Jim Gregory

Visitors: Jaxon Higgs of Water Well Consultants

Agenda reviewed. Debbie noted that there were two last minute items to be added: (1)Vynal door sign and

(2)new lease. These additions and agenda was approved by the BLRGWD Board.

  1. Minutes from September 2. 2020 read by Jack Jensen. Mike made the motion with Adam’s 2nd to approve these minutes. Note: The Board of Directors unanimously voted to appoint Evan Rogers’ as Director of District 5 in the October Annual Meeting. (See October Annual Meeting Minutes)
  2. Office Manager’s report given by Debbie. Ending balances of checking and savings presented to the board.
  3. Butte County has taken ownership of the BIC Center. The new “Butte County Business Center”‘s lease was signed by Jack Jensen and Debbie Broadie. The rent remains the same as well as the office space. Along with this new lease and renovations of the buildings, the offices have applied vinyl signs on their windows. Directors suggested contacting Adams’ wife to get an estimate for making this sign.
  4. Old Business:
    1. Mike reported that through publications he has received information regarding recharge, cloud seeding and new projects on IGWA’s plans.
    1. Noted that our Petition to Designate the BLRGWD Basin as a ground water management area is still on hold until next year. Nothing new from Attorney on this subject.
    1. Mike reported that TJ Budge thought that our accounts could total 3-4 times our annual budget. The seasonal vs. daily diversion measurement issue was of interest to TJ. District still on hold as to taking action.
    1. Adam Sorensen signed checking account signature documents.
    1. Guest Speaker: Jaxon Higgs reviewed of the BLRGWD’s Draft of Management Plan and the suggestions made by Mat Weaver. The managed withdrawal Plan was explained to the new Directors. Suggestions made by the Board as well as Jaxon to adjust our plan and explain in more detail for Mr. Weaver’s understanding. With a motion from Mike and 2nd from Jack, aA new letter will be re-vised by Ja$on by the end of December and sent to the Board. No definite time as to when the revised letter/plan will be sent to IDWR or Mat Weaver. Entire Board agreed to this motion.

Motion made by Jack and 2nd by Evan to pay Jaxon for the spring 2020 billing sheets. These sheets will be sent with the 2021 billing sheets to the members only. Approximately 40 hrs has been spent on the 2020 sheets. These sheets explain to the members what their water rights are and their detailed usage.

Motion to adjourn made by Mike Telford and 2nd by Jack Jensen

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Big Lost River Ground Water District

–ReguIar Board Meeting— MINUTES

This and all meetings of the Board of Directors are public and subject to pertinent Open Meeting Laws.

Date: March 4, 2020              Time:_7:15 p.m.                   Location: Business Incubation Center— Arco, Idaho

Call to Order by Moj Broadie, Chairman

Roll Call: Jack Jensen, Jake Johnson, Keith Waddoups, Mike Telford and Debbie Broadie Visitors: 0

  1. All members read and approved this meeting’s Agenda.
  2. Debbie read the minutes from January 201•9 Board Meeting. Note that there was no Board meeting in February. All approved of the minutes.
  3. Office Manager’s Reports for the months of January and February were presented by Debbie. After reading their copies of the bank statements and computer reconciliations all Board Members approved to accept these reports. List of those still owing assessments was attached to the report.
  4. Old Business:
    1. Jessie Fullmer from the NRddiscussed the newest update on the meter replacement program. Jessie

Reported that State office has granted approval for Water Basin 34 to be included in the RCPP Partnership Proposal (meter replacement program). The exceptions to this program is that (1) the meter must be 20 or more years old prior to replacement or (2) never had an meter on the well. Irrigators must sign up and get the approval of the NRCS prior to the purchase of the meters to be qualified for payment. The program pays for the meter with the irrigator paying for the installation. Questions were asked, such as will this program cover the meter if burnt up by electrical fire? Jessie will check on this answer and get back with us. The deadline for signup is March 13, 2020. The Board requested with the motion coming from Jake and 2nd by Keith to have Debbie send all members of the Ground Water District a notice of this program and the deadline. Further information was supplied regarding the “removal of end gun” program which is also due on March 13, 2020.

  • Mike reminded the Board of the next IGWA meeting on March 18, 2020 in Pocatello, Idaho. Mike will be going. Keith and Jack will plan on going also.
    • The Petition to Designate the BLRGWD as a Ground Water Management Area was discussed. Motion made by Keith and 2nd by Jack to have TJ Budge, attorney, to send this Petition to IDWR. Debbie to advise TJ to send this Petition in.
    • The Draft of Management Plan was also discussed. Mike made a motion to have Jaxon send

Management Plan to Matt Weaver at IDWR for unofficial comments. Debbie was instructed to contact

Jaxon to have him submit this Plan.

  • Board appointed Jake Johnson to replace Terry Monson’s position as signer on the checking account. He  completed the signature cards necessary for him to be able to sign at U S Bank.
  • New Business
    • Division #2 and #4 Board member replacements were discussed. Keith to visit with Elaine Sorenson and Moj to visit with Jim Gregory and Mr. Francis.
    • Assessment questions regarding Standlee Hay / McDonald water rights. Board agreed that Standlee owns the property and controls the water rights and should pay the assessment belonging to ground water rights.
    • Jack agreed to complete and mail the Government survey that was sent to the District for completion.

Board agreed to hold meeting every other month during the summer. Next meeting will be on April 1, 2020.

After that date, meetings will be adjusted as mentioned unless there is an issue that needs the Board to meet.

Summer meetings will continue to be at 7:00 p.m. at the BIC Center.

  • Motion to adjourn made by Mike and 2nd by Jack

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