Board Meeting Minutes

 

 

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Big Lost River Ground Water District

-ANNUAL Board Meeting and Budget Meeting—

OCTOBER 7, 2020 MINUTES

This and all meetings of the Board of Directors are public and subject to pertinent Open Meeting Laws.

Date: October 7, 2020                      Time:_7:10 p.m.                             Location: Business Incubation Center— Arco, Idaho

Call to Order by: Moj Broadie, Chairman

Roll Call: Moj Broadie, Mike Telford, Jack Jensen, Debbie Broadie, Adam Sorensen, Jim Gregory Visitors: Seth Beal, Travis Anderson

  1. After reviewing the Agenda of this Budget and Annual Meeting Agenda, Jack moved and Adam 2nd the motion to approve the Agenda.
  2. Jack Jensen, Secretary, read the 2019 Annual Board Meeting minutes. Mike Telford made the motion to accept the minutes and Jim Gregory 2nd with confirmation from the entire board.
  3. Debbie reviewed the packet each board member received for the Office Manager’s Report. This included
    1. Up-to-date Bank Statements and Computer reconciliation for 2020 of regular and LGIP accounts.
    1. Overdue accounts
    1. Projected budget for the 2020-21 year
      1. Explained the formula for calculating assessments to new Board members.
      1. Discussed the 50% for individual cfs charge and 50% for individual usage of water. iii. Mike explained the usage might be higher or lower depending on the years.

Motion to accept the Office Managers report and budget by Jim Gregory and 2 nd by Adam Sorensen. All were in favor.

  • Old Business and review of past year.
    • Mike Telford reported
      • That IGWA’s meetings have been altered due to COVID. Directors would like to see Adam, Evan and Jim attend one of the IGWA’s meetings as soon as they are back in session.
  • New Business

                       a. With the motion from Mike Telford and a 2 nd from Jim Gregory, Adam Sorensen was is assigned to be the 2nd signer on the checking account when necessary. Entire board agreed to this motion.

  • Evan Rogers had submitted his petition to accept being the director for Division 5. Motion made to approve Evan as a director was made by Mike and 2nd by Adam.
    • Review of past year by Mike Telford

CREP program rates have changed. No one in our district has participated even though this district is eligible. The end gun program is still in effect.

  1. Well management of monitoring instantaneous instead of volume is still an issue.
    1. Jack Jensen added that the Moore project including the RV park is still moving along. Problems regarding match money for grant was not reached. The committee will try to raise the matched funds for the grant next year. The fence has been built and the engineering for the well is done. The well did not get done.
    1. The Arco project grant was turned down. The county now owns the property for the project.
    1. The Recharge project above the Dam has not been tackled yet. Jake is heading this project.
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               Big Lost River Ground Water District

–Regular Board Meeting— MINUTES

October 13, 2021

This and all meetings of the Board o Directors are public and subject to pertinent Open Meeting Laws.

Date: 10/13/2021                       Time: 7:10 p.m.            Location: BIC Center, Arco, Idaho

Call to Order by: Mike Telford, co-chairman

Roll Call: Mike Telford, Adam Sorensen, Evan Rogers, Jack Jensen, Jim Gregory, Moj James Broadie, Debbie Broadie

  1. Approval of Minutes of August 4, 2021 not available. (will be read next meeting). (No meeting held in September)
  2. Reading of agenda by Board. Motion made by Jim seconded by Moj James with acceptance by entire board.
  3. The financial report included
    1. bank statements and computer printouts for the checking account and Savings accounts.
    1. Outstanding accounts
    1. Interest rate change for late payments is 5.125% pursuant to the State of Idaho
    1. Final anticipated 2021-2022 Budget handed to each Board member.
    1. Question as to payments made to Pivot Trac and where the monitors are located. Debbie to get this information for the next meeting.

Motion made to accept the financial report as presented by Moj James and Seconded by Jim with agreement from entire Board.

  • Old Business:
    • Discussion regarding Power Consumption Coefficent (PCC) compared to flowmeter. See attached e-mail from Jaxon explaining the difference.
    • Review: Petition to Designate the BLRGWD Basin as a ground water management area. Any changes/updates?
    • Update on Management Plan Draft sent to IDWR from TJ or Jaxon
    • Update on lining projects:
      • Munsey, Island and Eastside : Mike reported that the Timberline projects are close to being started.
      • Burnett: Moj James . Reported that the delay by NRCS affected the price of the liner. Having to pay more for the liner required cutting back on the distance that could be covered. The plan is to start putting in the liner next week.
    • Debbie reported that there were 34 applicants with 77 systems which covered approximately 7,000.00 acres during 2021, that applied and participated in the LESA Program.
    • Usage Reports corrections have not been looked at yet. Mike is using his usage as a test. He will be getting his power records to Jaxon soon for comparisons. Debbie is to find out who is paying Jaxon ‘every year because of issues we have had with flowmeters and the critical nature of the reported data”. See Jaxon’s e-mail of August 10, 2021.
    • Letter to Wa&eF-DistFiGt-34 Irrigation District (Mike) Letter idea is being discontinued.
    • March 2022 Public meeting speakers? Adam, Evan and Mike to arrange.

Annual meeting date is November 3 (changed from October 6) Budget meeting date same as Annual Meeting. Notices printed in the Arco Advertiser and Challis Messenger as well as our in ourNewsletter.

                         j.       IGWA meeting news. Review of TJ Budge’s e-mail. Next IGWA meeting 11/10/2021 at 290

East Linden, in Chubbuck, Idaho (venue has been changed)

  • New Business
    • Review of management plan for new Directors. Board agreed to have an extra work meeting to educate the new board members will be October 27, 2021 @7:00 p.m.
    • New Office lease rent increase. Motion made to accept the increase by Jim and seconded from Moj James with agreement from the Board.
    • Annual Meeting agenda will-include: du,e.u-.a.u-Å– a-a
      • Review of last this year’s Agenda.
      • Minutes from 2020 Budget and Annual Meeting to be read
      • Financial report (Debbie)

a. List only the total amount of outstanding receivables.

4. Annual Budget and Board Meeting Outline

a. Projects

Recharge Project above the dam (Jake) ii. Arco Recreation Project (Mike) iii. Moore Recreation Project (Jack) iv. Lining projects

  1. Arco, Moore, Munsee, Island, Eastside, Timberline (Mike)
    1. Burnett (Moj James)

b. Other surface water conservation projects

i. Debbie reports the numbers that participated in 2021 LESA Program ii. Randy Purser how it is working for him

c. Director’s comments during the Water Users Asso. Seminar (Mike) TJ Budge’s letter to District which was sent to district members in newsletter .

i. What happened in Wood River during 2021 ii. What will happen to BLRiver for next year. (2022)

d. Big Lost River Ground Water District PLAN (Mike)

  • Date of next meeting November 3, 2021, (Budget and Annual Meeting)
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Big Lost River Ground Water District

–Regular Board Meeting Agenda— MINUTES for August 4, 2021

This and all meetings of the Board o Directors are public and subject to pertinent Open Meeting Laws.

Date: 8/4/2021                       Time: 7:10 p.m.            Location: BIC Center, Arco, Idaho

Call to Order by: Mike Telford, co-chairman

Roll Call: Mike Telford, Jake Johnson, Jack Jensen, Adam Sorensen, Evan Rogers, Moj James Broadie, Debbie Broadie

  1. Approval of Minutes of July 7, 2021. After Jack Jensen read the minutes, Moj Broadie made a motion to approve the Minutes followed by Jake Johnson’s second and approval by the Board.
  2. After the Board individually read the Agenda, motion to accept was given by Jake Johnson and a

second was by Moj James Broadie. All members agreed.

  • The financial report was given by Debbie. Adam Sorensen made the motion to accept the financial reports with Jake Johnson giving a second. All Board members agreed.
  • Old Business:
    • Election of Officers: The following were elected as officers by the entire Board: Mike Telford, Chairman; Adam Sorensen, Co-Chairman; Jack Jensen, Sec./Treas.
    • Update: Petition to Designate the BLRGWD Basin as a ground water management area.

Nothing new to report

  • Update on Management Plan Draft sent to IDWR on March 10, 2020 by Jaxon. Nothing new to report.
    • Jake Johnson reported that the fellow who was thinking of selling/leasing the property for the recharge project backed out. Nothing more to report
    • Jaxon Higgs stated by e-mail that there was nothing to report on the Little Wood River water issues. Board discussed that this settlement is an example of not having a management plan.
    • Update on lining projects:
      • Mike reported that the Munsey, Island and Eastside projects are still being worked on and not sure when they will begin work.
      • Moj James stated that the Burnett project is on track.
      • Per the request of the Board, Debbie reported that the NRCS explained that the LESA (Lower Elevation Sprinkler Application) project had 24 projects which reduced water use by 7-10%. Debbie was asked to find out if that was 24 people or 24 pivots.
      • Usage Reports
      • Sorensen’s discrepancy with Jaxon’s report has not been addressed. Adam will work on this in the fall.

ii. What to do about users who use over their limit. Board agreed that the State will take care of this.

  • New Business
    • Mike’s Draft letter was discussed. Mike will re-write and submit it next month.
    • The Board decided to delay the public meeting regarding Representative Mike Simpson’s dam project until March 2022. The Board felt it more important to have a public meeting with speakers that could inform and educate the public regarding water reduction and usage. Adam Sorensen, Evan Rogers and Mike Telford will contact the speakers by the next Board Meeting in September. Invitations will be sent to BLRGWD

Members.

  • Division Director Terms were checked and approved by the Board.
    • The current budget (from November 1, 2020- August 4, 2021) and the estimated budget for the 2020-2021 year were reviewed. The board approved to keep the 2021-2022 estimated budget the same as last year with the $1.00 fee ($.50 towards usage and $.50 towards CFS). Jake Johnson made the motion to accept the same budget for the coming year. Moj James made the 2nd with the Board’s acceptance.

i. The annual meeting will be-October-6, 2021, in conjunction with the public meeting with speakers (see “B”).

  • The new NRCS program was discussed and noted
    • The IGWA meeting will be August 25, 2021, 9:30 — 12:00 p.m. in Burley. Mike will plan on going and all Board Members were encouraged to attend.
    • Date of next meeting will be September 1, 2021.

Motion to adjourn made by Moj James and 2nd by Jake Johnson. Dated this

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Big Lost River Ground Water District

–Regular Board Meeting— Minutes of July 7, 2021

This and all meetings of the Board o Directors are public and subject to pertinent Open Meeting Laws.

Date: July 7, 2021                       Time: 7:20 p.m.             Location: BIC Center, Arco, Idaho

Call to Order by: Mike Telford, Co-Chairman

Roll Call: Jack Jensen, Evan Rogers, Moj James Broadie, Mike Telford, Debbie Broadie

  1. The agenda was reviewed by the board. Mike made the motion to accept the agenda as outlined with a 2nd by Moj James Broadie .
  2. Minutes from April 7. 2021 Board Meeting were read by Jack Jensen. Jack Jensen moved to accept the minutes as read with Moj James making a second, all approved.
    1. Debbie was asked to report the terms of each District Director for August meeting.
  3. The financial report was given by Debbie Broadie. After examining the bank statements and reconciliation summaries of the checking account as well as the Savings account, a motion by Moj James and 2 nd by Jack to accept the report as submitted, all members agreed.
  4. Old Business:
    1. All board members in attendance agreed to postpone appointing a new chairman until more members are in attendance.
    1. No information received regarding Adam Sorensen’s water usage report not concurring with Jaxon’s report as Adam was not present. Adam to report at next board meeting.
    1. Mike Telford made a motion to appoint Moj James Broadie to complete Moj Broadie Sr.’s term as a Director of Division 3. Evan Rogers gave a 2nd with the Board in agreement.
    1. No update received as of this date on the petition to designate the BLRGWD Basin as a ground water management area. Jaxon will verbally confirm to IDWR that our ground water district is still working on this.
    1. No new updates on the Draft of the Management Plan which was sent to IDWR on March 10, 2020 by Jaxon.
    1. No report on the Recharge project by Jake Johnson. To be reported next meeting.
    1. Project reports:
      1. Munsey, Island and Eastside: Mike reported disappointment in the delay of getting the NRCS contract signed.
      1. Burnett: Moj James reported that the Burnett lining will begin this fall as funding has been received.
    1. Letter drafted by Mike Telford was read and discussed. With a motion from Evan and a 2 nd from Jack with all Board Members agreeing to send the draft to the absent Board members prior to sending it to Water District 34.
  5. New Business
    1. IGWA Board Meeting will be August 25, 2021 9:30 — 12:00 p.m. in Burley at the Convention Center.
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