11-1-2016 to 10-31-2017 Board Meeting Minutes

NOTICE OF MEETING

Big Lost River Ground Water District

— Regular Board Meeting –

This and all meetings of the Board of Directors are public and subject to pertinent Open Meeting Laws.

Date:          Tuesday, August 1, 2017

Time:         1:00 P.M.

Location: Business Incubation Center — Arco, Idaho

Agenda Items:

1.                 Call to Order and Roll Call

Vice Chairman Mike called the meeting to order at 1:08 pm. Those present were Mike Telford, Jack Jensen, Jake Johnson, Terry Monson, Todd Perkes, Mitchell Sorensen, and Moj Broadie arrived shortly after the meeting was called to order. Office Manager Debbie Broadie was also present.

2.                 Approval of Agenda

Jake moved to approve the agenda, seconded by Jack, voting was unanimous.

3.          Approval of July 11, 2017 Minutes
The July 11, 2017 minutes were reviewed with corrections noted. Those corrected minutes will be reviewed again at the September board meeting.

Moved by Todd, seconded by Terry, voting was unanimous.

4.         Office Manager’s Reports (Debbie)
a.       Financial Reports

Debbie handed out and reviewed the financial reports. Copies are attached to these minutes.

Debbie also requested she be authorized to upgrade the “Quick Book” accounting program and be trained in that computer program.

Mitchell moved to approve that upgrade and training, seconded by Todd, voting was unanimous.

b.       Other items

Debbie reported the current website page has limitations, but could be upgraded to the capacity that would meet the GWD needs for a cost of $10.00 per month.

Jack moved the upgrade be approved, seconded by Jake, voting was unanimous.

5.         Watermaster Recharge Report (Lucas)
Lucas gave a report of the 2017 managed recharge efforts in the basin. The total amount of managed recharge was 103,294 acre feet. Incidental recharge is not included in this report. The following table shows the amount of recharge conducted in each of the six recharge sub-districts.

INL*
ABOVE RES.
MACKAY
ANTELOPE
MOORE
ARCO
46,531 AF
6,675 AF
20,502 AF
14,814 AF
11,648 AF
3,120 AF
Lucas also reported there were substantial river flows leaving the valley that could have been diverted for the benefit of the valley if more recharge projects were further developed. A recent agreement between WD34 and DOE did capture the diversion of water into INL* spreading ponds as “credit” for Basin 34 irrigators. He also reported the river reaches below the Moore and Arco Diversions and will begin to dewater as river flows diminish. There were 48 WRs (totaling 26 cfs) with an Arco Diversion Pt. of Div. that have not been called for again this season even though flows at the Arco Gages shows available river flows for most of May, June, and July. (See attached USGS chart and WD34 report.)

The board then had a discussion regarding these facts and concluded there remains periods of time when river water supplies continue to be available for further development, and some senior surface water users may be at risk of forfeiture due to extended periods of non-use. These circumstances also provide an opportunity for the GWD to promote the “Water Bank Initiative” and local water use projects as contemplated in the 2017 Management and Aquifer Stabilization Plan.

Mitchell moved to authorize Mike, Jack, and Mitchell to meet with interested water users from the Arco and Moore areas and form “Teams” that would promote and develop at least one water project in each area using the available water supplies, seconded by Mike, voting was unanimous.

6.         Officer and Committee Reports
a.       2018 Annual Meeting and Assessment Preparations (Todd)

Todd gave a report of “Collections and Audits”. He also introduced an initial proposed budget for the 2018 operating year. (See handout) The board expressed their desire to be very conservative in budget expenses, but also understood there will likely be many unknown projects and mitigation/stabilization plans in the coming months that will most likely require money.

Mike moved the initial proposed budget be set at $1.00 per acre or the equivalent of $1.00 per .02 cfs of WR factored by the lands in the GWD (to be split as $.50 per acre and $.50 per usage) with a $35.00 minimum, seconded by Jake, voting was unanimous.

b.       Exclusions: Draft Position Statement (Mitchell)

Mitchell read a draft position statement regarding petitions for exclusion. Members of the board generally agreed with the draft, but asked that the ‘approval of an IDWR management plan’ language be emphasized by underlining that portion of the draft.

Todd moved to approve the Position Statement as emphasized, seconded by Terry, voting was unanimous.

c.       Dialogue with IDWR (Mike)

Mike reported he had spoken to Jennifer Sukow, of IDWR, regarding her analysis of the basin’s groundwater, and invited her to meet with us and Jaxon Higgs on Aug. 8, 2017.

(Please note: because this was an informal informational meeting held subsequent to this board meeting, no formal minutes of the discussion were kept. Jaxon provided a map depicting groundwater priorities overlaid on irrigated lands and a bar graph of grouped GW priorities. Jennifer discussed the different methodologies IDWR used to analysis aquifer level measurements and related data. Mitchell attached his personnel notes to these minutes. At the end of this discussion, those present indicated they would like to meet again in the fall of this year after more data is collected and analyzed.)

e.       Water Well Consultants Reports (Jaxon or Brian) (No report- see above information)

f.         NRCS Funds

Mike reported there were funds available from NRCS as Flood Funds as reported in Camas County. The deadline for these funds appears to be July 26, 2017. Todd will inquire as to the details and deadlines.

7.               Policy Review (700 and 800 series)

(Postponed again due to time restraints)

8.         Adjournment
a.       Next meeting date set for August 8, 2017 at 1:00 pm.

b.       Chairman Moj adjourned the meeting at 3:50 pm.

Minutes Approved and Accepted this        —day, of

(Secre ary Mitche Sorensen)

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NOTICE OF MEETING

Big Lost River Ground Water District

— Regular Board Meeting –

This and all meetings of the Board of Directors are public and subject to pertinent Open Meeting Laws.

Date:        Tuesday, July 11, 2017

Time:         1:00 P.M.

Location: Business Incubation Center — Arco, Idaho

Agenda Items and Board Minutes:

1.                 Call to Order and Roll Call

Chairman Moj called the meeting to order at 1:00 pm. Those present were Terry Monson, Mitchell Sorensen, Moj Broadie, Jack Jensen, Mike Telford, Todd Perkes, office manager Debbie Broadie, and Jaxon Higgs of Water Well Consultants. Jake Johnson was absent.

2.                 Approval of Agenda

Mitchell moved to approve the agenda, seconded by Jack, voting was unanimous.

3.          Approval of June 6, 2017 Minutes
Jack moved to accept the minutes as corrected in item 4.b. “per WR”, seconded by Terry, voting was unanimous.

4.          Office Manager’s Reports
a.       Financial Reports

Debbie provided the Board with copies of the Bank Statement and A/R Aging Summary (copies attached). She also reported that all “start-up” costs have now been reimbursed.

b.       Assessment Collection Reports and Penalty and Late Fees

c.       Other items

Jack reported he has reviewed the discrepancies in three of the WRs listed in the Assessment Book and found the water users were generally correct in their accounting. Six more WRs with discrepancies are yet to be reviewed. The GWD has prepared refunds and corrections as needed.

5.           Officer and Committee Reports
a.      2018 Annual Meeting and Assessment Timeline (Todd)

Todd provided copies of the relevant code sections and discussed what the District should do to begin the upcoming year’s budget process, annual meeting plans, and assessments (handouts are attached to these minutes). He also indicated he would provide an update at the next meeting.

Jack moved to authorize those preparations, seconded by Mike, voting was unanimous.

b.      Settlement Agreement and Director’s Order Vacating Hearing (Mitchell and Mike)

Mitchell provided copies of the stipulation agreement and IDWR Orders regarding this matter. Those documents were included in the Board packet. There was some discussion about informing the public concerning these actions but no formal assignments or details were made.

c.       Pending Issues “2018 Water Management Plan” and Director’s possible “GWMA Designation Order” This matter was included in the 5.b. discussion.

d.      Water Well Consultants Reports (Jaxon or Brian)

Jaxon reported on his progress in data collection and WR analysis (see attached schedule of WRs sorted by priority). The details of that report and Board action items are recorded below (Mitchell’s notes of the discussion are also attached — they are vague and ambiguous. Formal handouts and reports will ultimately be available as Jaxon proceeds with this project.)

e.      Water Management Plan Discussion

i. Configuring Plan Concepts Review (Mike)

Mike added to his “sticky notes” and provided more explanation to the plan’s concepts. Mike moved to authorize Jaxon to:

a.                   finish the map depicting WR locations by priority color code,

b.                   water data collection and analysis,

c.                    prepare formal documents and reports that could be used in plan development,

d.                   provide monthly reports to the Board,

e.                   and, work is to be billed at the rate of $55.00 per hour (not to exceed $25,000.00 for the total cost), f, Jaxon will prepare a detailed billing statement itemizing his expenses. Mike was authorized to:

a. ask IDWR to talk to us about the data collection process they are using and how they are evaluating long term trends in a transient aquifer, seconded by Jack, voting was unanimous.

ii. “Water Bank Initiative” and “Green Belts and River Flows” (Mitchell)

Mitchell reported the community of water users continue to express interest in these types of activities but have little practical knowledge regarding how to proceed.

6. Policy Review (700 and 800 series) This item was postponed.

7.         (‘Exclusion” Policy Statement
a. Gammett Petition

Debbie report two petitions were received at the office. The Board had a brief discussion about exclusions in general but wanted some time to consider how to proceed.

Jack moved to table this matter until the next meeting in August, seconded by Todd, voting was unanimous.

8.          Adjournment
a.      Next meeting date was set for August 1, 2017, at the regular time of 1:00 pm.

b.      Chairman Moj adjourned the meeting at 4:02 pm.

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NOTICE OF MEETING

Big Lost River Ground Water District

— Regular Board Meeting —

This and all meetings of the Board of Directors are public and subject to pertinent Open Meeting Laws.

Date:          Tuesday, June 6, 2017

Time:          1:00 P.M.

Location: Business Incubation Center — Arco, Idaho

Agenda Items and Board Meeting Minutes:

1.                 Call to Order and Roll Call

Chairman Moj called the meeting to order at 1:05 pm. Those present were Terry Monson, Mitchell Sorensen, Moj Broadie, Jack Jensen, Mike Telford, Todd Perkes, Jake Johnson, and office manager Debbie Broadie. A list of attending gallery persons is attached.

2.                 Approval of Agenda

Jack moved to approve the agenda, seconded by Jake, voting was unanimous.

3.          Approval of May 2nd and 9th, 2017 Minutes
Jack moved to approve the May 2nd minutes, seconded by Jake, voting was unanimous.

Todd moved to approve the May 9th minutes with the correction of adding “attending guests” as noted, seconded by Mike, voting was unanimous.

4.         Office Manager’s Reports
Financial Reports:

Debbie provided several handout reports (assessment tallies, bank statements, Reconciliation Detail, A/R Aging Summary, Start Up Cost, billing adjustment forms, and commitment to pay forms) which were reviewed and attached to this minutes.

Todd moved to approve the reports and that the “Start Up” reimbursements be paid, seconded by Jack, voting was unanimous.

b.      Assessment Collection Reports and Penalty and Late Fees

Debbie reported American Falls and IGWA charge $15.00 for late fees plus 1% per month on each delinquent assessment account. The Assessment Book will be compared to Jaxon Higgs WR Report for errors. Jack will conduct this review, the 2n review will be conducted by the {‘Errors and Omission Committee” if needed, and the 3rd review will be conducted by the Board if any errors remain unsettled. Mike moved the “Commitment to Pay” form be approved, seconded by Jack, voting was unanimous.

c.       Order Granting Intervention

Debbie also reported the Director had granted our notice of intervention in the contested “designation” matter.

5.          Officer and Committee Reports
a.      2018 Budget & Assessments and Annual Meeting Initial Planning

Todd will prepare a “timeline schedule” for this process and present it at the next Board meetings.

b.      Water Well Consultants Reports

No report was provided because neither Jaxon or Brian were invited to the meeting.

c.       Water Management Plan Discussion

i.        Configuring Plan Concepts (Mike)

Mike led a general discussion on this topic. (It is uncertain whether his notes were preserved, so I am substituting my personal notes for now. See attachment.)

ii.      “Water Bank Initiative” and “Green Belts and River Flows” (Mitchell)

Mitchell led this brief discussion. It has become clearer that the Bernal Petition signers did not understand the legal term “minimum stream flow” but are more interested in “green belts and localized recharge projects”. More information and work will follow as interested persons begin to develop a plan.

6.         Executive Session – Docket No. P*CGWA-2016-1
Moj moved to go into Executive Session, seconded by Jack, voting was unanimous. Moj moved to come out of Executive Session, seconded by Jack, voting was unanimous.

Post Executive Session motions

a.                  Mike moved we retain TJ Budge as counsel and authorize him to submit a Statement of Position and represent the GWD in this contested matter, seconded by Jake, voting was unanimous. Mike will contact TJ and make this request.

b.                  Mike moved the officers of the GWD be authorized to meet with Rose Bernal to discuss settlement options, seconded by Jake, voting was unanimous.

Policy Review (700 and 800 series) This item was postponed.

8.         Other Business
Mitchell moved the lease agreement with the BIC for office space and conference rooms be renewed for 1 (one) year, seconded by Jack, voting was unanimous.

9.          Adjournment
a.       Next meeting date (Jeee 11th, 2017 at 1:00 p.m.)

b.       Moj called the for Adjournment at 4:20 p.m.

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(two meetings in April below)

 

NOTICE OF MEETING

Big Lost River Ground Water District

— Regular Board Meeting –

This Notice is posted at the Butte County Court House, WD 34 Office in Mackay, and BLRGWD Office in the Arco BIC. This and all meetings of the Board of Directors are public and subject to pertinent Open Meeting Laws.

Date:      Tuesday, April 4, 2017

Time:       1:00 P.M.

Location: Business Incubation Center — Arco, Idaho

Agenda Items and Minutes of the Board Meeting:

1.                 Call to Order and Roll Call

Chairman Moj called the meeting to order at 1:05 pm. Those present were Jake Johnson, Terry Monson, Mitchell Sorensen, Moj Broadie, Jack Jensen, Mike Telford, Todd Perkes, and office manager Debbie Broadie. A list of attending gallery members is attached.

2.                 Approval of Agenda

Jake moved to approve the agenda, seconded by Jack, voting was unanimous.

Approval of Mar. 21, 2017 Minutes
Mitchell read the proposed March 21, 2017 board minutes. Jack moved to accept the minutes as read, seconded by Terry, voting was unanimous.

4.         Old Business
l. Petitions for Exclusion scheduled for consideration

a.       Indexing and Recording Report

Debbie provided an indexing report of exclusions which summarized the date of exclusion, the cumulative cfs, and revenue losses to the GWD. She also provided a Reconciliation Summary and Start Up Cost reports, and asked that the “boxed highlighted items” be authorized to be paid. (see the 3 attached reports)

b.      Review pending Petitions

Chairman Moj introduced the pending petitions for exclusion by referencing the pre-conference hearing scheduled for May 3rd regarding the potential designation of the basin as a CGMA or GWMA. Moj stated one of the main purposes for organizing the GWD was to represent and protect the interests of ground water users in these kinds of matters and suggested water users might want to consider this before excluding out of the GWD. Some members decided to postpone board action on their petitions while others choose to proceed.

The Committee to Review Petitions for Exclusions then gave a report of their review of the pending petitions and made a recommendation of “approval”, “postponement”, or “table due to inadequate requisite information” regarding each of the petitions before the Board. (see attached index for details)

Jake moved to grant exclusion for those approved petitions, postpone those requested petitions, and send a letter requesting the requisite information to certain petitioners as recommended, seconded by Terry, voting was unanimous with the exception of Moj who voted “No” because many of the petitioners were the same ground water users who had previously supported the formation of the GWD and had asked Moj to represent them in Division 3.

ll. Office Manager Report

a.       Financial Report

As discussed above in item 4.1.a. Debbie provided a summary of outstanding bills which are payable.

She recommended those items ‘thighlighted” be paid, along with the accounts to Holden, Kidwell, Hahn, and Crapo, and “start-up expenses and cash bonds” be paid and reimbursed when those members pay their 2017 assessment.

Jack moved those accounts be paid as recommended, seconded by Jake, voting was unanimous.

b.       Other items

There were no other items.

Ill. (2nd Reading) Draft Policies Review

a. Policies Series 600

The 600 Policy Series were reviewed with special attention given to Policy No. 607. After discussing the current draft and identifying what additional language the board wants to be incorporated into the policy, Mitchell was assigned to redraft Policy No. 607 with the noted modifications and present it to the Board at the May 2nd meeting.

Jack moved to approve all other 600 series Policies, seconded by Jake, voting was unanimous.

IV. Committee(s) and Officer(s) Report

a. Aquifer Monitoring Program

Mike reported the monitoring equipment is now installed in the 6 additional wells and data is being gathered. He will invite Jaxon or Brian Higgs to attend the May 2nd meeting to report on the data and how the program is progressing. This data will be very useful to the GWD in developing the annual water management plans and in responding to Director Spackman’s possible designation of the Big Lost River Basin as a CGWA or a GWMA.

5.                  Petition to designate the BLRBasin as a CGWA or GWMA, Docket No. P-CGWA-2016-1

The Board had a general discussion regarding the IDWR Notice of Prehearing Conference IN THE MATTER

OF WHETHER TO DESIGNATE THE BIG LOST RIVER BASIN A CRITICAL GROUND WATER AREA OR A

th GROUND WATER MANAGEMENT AREA. Due the importance of this issue it was determined the April 18 Board meeting would be dedicated to this matter.

6.                  Other Business

l. Kim Andersen’s WR issue

After a brief discussion of this matter, Terry moved to authorize Debbie to write a letter to Mr. Andersen stating that BLRGWD would treat his ground WRs as a domestic use exemption and he would not need to pay the 2017 assessment at this time, seconded by Mike, voting was unanimous.

7.         Adjournment
The next meeting was set for April 18, 2017, at the BICenter in Arco, Idaho, for 1:00 pm. Chairman Moj adjourned this meeting at 4:01 pm.

 

NOTICE OF MEETING

Big Lost River Ground Water District

— Regular Board Meeting –

This Notice is posted at the Butte County Court House, WD 34 Office in Mackay, and BLRGWD Office in the Arco BIC. This and all meetings of the Board of Directors are public and subject to pertinent Open Meeting Laws.

Date:        Tuesday, April 18, 2017

Time:         1:00 P.M.

Location: Business Incubation Center — Arco, Idaho

Agenda Items and Minutes of the Board Meeting:

  1.  Call to Order and Roll Call

Chairman Moj called the meeting to order at 1:15 pm. Those present were Terry Monson, Mitchell Sorensen, Moj Broadie, Jack Jensen, Mike Telford, Todd Perkes, and office manager Debbie Broadie, Jake Johnson was absent. A list of attending gallery members is attached.

2.    Approval of Agenda

The agenda was modified to include reports from consultants and the recent IGWA meeting. Jack moved to approve the agenda as modified, seconded by Terry, voting was unanimous.

3.     Approval of April 4, 2017 Minutes

The April 4th Board Meeting minutes were read by Mitchell.

Todd move to accept the minutes as read, seconded by Mike, voting was unanimous.

Pivotrac and Water Well Consultants Reports

Jake Robertson gave a presentation explaining the pivotrac monitoring system of the four well sites he has equipment in. He also walked the board members through the web site which records ground water level with statistical data and graphic depictions.

Brian Higgs reported he had met with some “exclusionists” (exclusionists are defined as ground water users who were initially included in the BLRGWD as members when it was organized and then have subsequently petitionedfor exclusion from the District) from the upper portion of the valley who had inquired as to what Water Well Consultants was doing for the GWD. Although those ground water users were interested in the ground water monitoring program, they continued to express a lack of willingness to cooperate and work within the GWD. Brian expressed to these “exclusionists” that he would not work for them in completion or adversely to the ground water users in the GWD.

Brian also gave a presentation of the work he was doing in the Raft River area, and how that monitoring and modeling project could be very similar to the project in the Big Lost River Basin management plan. As part of this presentation the Board identified two substantive questions;

  • Will Director Spackman require the GWD Management Plan to fully address the effects of all basin ground water pumping impacts and/or potential reduction of use agreements for both GWD members and non-members (i.e. “exclusionists”) as a condition of his approval of any plan?
  • What or how is the Director going to deal with the “exclusionists” or non-participants of any approved management plan?

The Board expressed to Jaxon and Brian they wanted them to work exclusively for the GWD, regarding matters relating to the Big Lost River Basin, and to proceed with data collection and WR priority categorical grouping similar to the Raft River project.

Mike moved the GWD remit a retainer check in the amount of $1,000.00 to Water Well Consultants and authorized them to proceed in the monitoring and modeling project, seconded by Jack, voting was unanimous.

4.b.  IGWA Meeting Report

Mike reported on the April 10th IGWA meeting he had attended. IGWA continues to express an interest in our joining this state wide association and has made offers of reduced membership fees over the next three years. Mike indicated that what IGWA really wants from BLRGWD is our participation in some kind of a reduction in ground water usage program which demonstrates our “buy in” to the same kind of principles and efforts they are engaged in. Mike asked them to be patient with us while we deal with exclusions and first year assessment collections.

  1. Petition to designate the BLRBasin as a CGWA or GWMA, No. P-CGWA-2016-1 The Petition(s) pending before the Director and scheduled 3rd was discussed in considerable detail. It was determined the GWD is already a participant and does not need to submit a $25.00 check to intervene. The Director, as the Hearing Officers, will determine how and to what extent the participants participate during the pre-conference hearing. And the GWD Board should attend and be prepared to participate as needed. Jaxon Higgs will prepare a brief statement that Chairman Moj will be prepared to read into the record. This statement will be reviewed at the May 2nd meeting and may be modified if the Board so chooses. The May 2nd board meeting will include an agenda item allowing for final pre-conference preparations.

Mike reiterated that it is always a good principle of board etiquette to be unified in our decisions and we should take the time to discuss any matter until there is board consensus.

6.  Other Business

The Board reviewed again the Petition for Exclusion for Ramshorn Ranch. The petition had been updated with the requisite information, map, and $25.00 check.

Jack moved to approve the petition, seconded by Mitchell, voting was unenimees.                   47

5.   Adjournment

The next meeting will be on May 2, 2017, at the Arco BICenter, beginning at 1:00 pm. Chairman Moj adjourned the meeting at 4:30 pm.

Minutes Approved and Accepted

 

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(Two meetings in May)

NOTICE OF MEETING

Big Lost River Ground Water District

— Regular Board Meeting –

This Notice is posted at the Butte County Court House, WD 34 Office in Mackay, and BLRGWD Office in the Arco BIC. This and all meetings of the Board of Directors are public and subject to pertinent Open Meeting Laws.

Date:         Tuesday, May 2, 2017

Time:         1:00 P.M.

Location: Business Incubation Center — Arco, Idaho

Agenda Items and Board Meeting Minutes:

  1. Call to Order and Roll Call

Chairman Moj called the meeting to order at 1:00 pm. Those present were Terry Monson, Mitchell Sorensen, Moj Broadie, Jack Jensen, Mike Telford, Todd Perkes, Jake Johnson, and office manager Debbie Broadie. A list of attending gallery members is attached.

  1. Approval of Agenda

Jack moved to approve the agenda, seconded by Jake, voting was unanimous.

3.   Approval of April 18, 2017 Minutes

The minutes were read by Secretary Mitchell. Minutes were slightly modified in items no. 5 and 6. (See hand written modifications in those minutes)

Jake moved to approve the minutes as modified, seconded by Jack, voting was unanimous.

4.     Managers Reports

  1.  Financial Reports

Debbie presented an A/R Aging Summary, U. S. Bank Business Statement, Reconciliation Summary, Start

Up Cost report, and Exclusion Indexing showing the lost revenues from Exclusionists. These Reports and Summaries are attached to these minutes. The Board then asked Debbie to prepare an additional report showing Total Assessments Invoiced — Collected Assessments — Delinquent Assessments with penalty and interest charge as of June 1. The Board discussed what the code allowed relative to penalties and interests, and Debbie was asked to check with other GWDs to see what and how they are handling those items.

  1. Petitions for Exclusion

The Board reviewed several Petitions for Exclusion and approved those petitions submitted in the name of Mel Ellwein, Harry Crawford, Maurice Andersen, Norm Sowards, and Val Carter. (See Exclusion Index for a complete report as of the date shown.) The Petition of Bruce Blackmer is still pending as per his request.

  1. IDWR Communications

Communications between Tim Luke, Boise Office of IDWR, regarding the notification of exclusions were discussed. Tim’s non-interest was confusing to the GWD especially in light of comments and suggestions from Senator Steve Bair and Idaho Code references. It was concluded that the “Exclusion Index” would continue to be sent to the Director, but not all of the voluminous pages of the petitions and orders.

5.   Officer and Committee Reports

  1. Rick Mauthe was introduced as representing the “Upper Big Lost River Ground Water Users

Association”. Rick spoke about the Association and its representing some of the GW users in the Mackay — Leslie — Darlington area. This is the same general area of portions of BLRGWD Divisions No. 1, 2, and 3. Rick also expressed that the Association wants to participate with the GWD at some level and in some manner. Jake has been attending some of their meetings and trying to keep them informed as to the GWD activities. Other Board members reported that membership in the Association appears to be limited by geographical and/or social boundaries. The Board generally expressed, pending legal advice, the proper level or manner of participation for all GW users within the basin would best be served by having membership in the formally organized GWD.

  1. Request support for “North Arco” Managed Recharge Site

Mitchell introduced a managed recharge site located just northwest of Arco that is being developed by the WD 34 Recharge Committee which has potential of becoming part of a collaborative effort as described in the 2017 Management Plan component no. 2. Mitchell also asked for permission to contact the Eastern Office of IDWR and discuss with a knowledgeable staff member what administrative tools are available to water users for transferring current WR uses to new conservational uses and how this “Water Bank Initiative” could be promoted in the community.

Todd moved this “Initiative” be authorized, seconded by Mitchell, voting was unanimous. Mitchell will report on the status of this initiative at the next June Board Meeting.

6.  Petition to designate the BLRBasin as a CGWA or GWMA, Docket No. P-CGWA-2016-1

The petition to designate the basin a CGMA or GWMA was reviewed. It was determined that Chairman Moj would submit a prepared statement at the prehearing conference. This statement would be prepared by Jaxon Higgs and previewed by the Board. Other Directors who wanted to speak at the prehearing were encouraged to prepare and be “nimble” given the uncertainty of the Directors comments.

A Special Board Meeting to address the Prehearing Conference preparedness was scheduled for May 9, 2017.

  1. Policy Review (700 and 800 series)

The review of these policies and a separate policy addressing “board voting unity/’ were tabled.

  1. Other Business There was none.

9.    Adjournment and Next Meeting

  1. Next Special Meeting: May 9, 2017 @ 7:00 pm.

Next Regular Meeting: June 6, 2017 @ 1:00 pm.

  1. Adjournment

Chairman Moj adjourned the meeting at 3:50 pm.

Minutes Approved and Accepted

 

NOTICE OF MEETING
Big Lost River Ground Water District

— Special Board Meeting –

This and all meetings of the Board of Directors are public and subject to pertinent Open Meeting Laws.

Date:          Tuesday, May 9, 2017 Time:         7:00 P.M.

Location: Business Incubation Center — Arco, Idaho

Agenda Items and Board Meeting Minutes:

1.                 Call to Order and Roll Call

Chairman Moj called the meeting to order at 7:05 pm. Those present were Terry Monson, Mitchell

Sorensen, Moj Broadie, Jack Jensen, Mike Telford, Todd Perkes, and office manager Debbie Broadie, Jake

Johnson was absent. gen….t g

2.                 Executive Session

Petition to designate the BLRBasin as a CGWA or GWMA, Docket No. P-CGWA-2016-1

Mike moved the Board go into executive session to discuss the pending litigation, seconded by Mitchell, voting was unanimous.

Mitchell moved the Board come out of executive session, seconded by Jack, voting was unanimous.

a.  Settlement Negotiations

The Board met with Rose Bernal and Bruce Bleak to discuss how the movant petitioners might settle the contested case.

Jack moved that:

1.   Mitchell be authorized to draft a proposed stipulation agreement and associated documents.

2.   Mitchell be authorized to have an attorney review the agreement and documents, limited to 1 hour of legal expenses.

3.   After Mike and Moj reviewed the initial drafts, the directors could review those same drafts at the GWD office.

4.   Mike be authorized to contact Rose Bernal to discuss the draft documents, and secure her signature if she is willing to sign them.

Seconded by Moj, voting was unanimous.

b.  Review of Basin Ground Water Rights

Todd moved Jaxon Higgs be authorized to inventory and categorize all of the 586 GWRs in the basin with special attention given to combined WR limitations. This task’s expenses are limited to 10 hours of work at $55.00 per hour, seconded by Jack, voting was unanimous.

c.   Re-submittal of 2017 Management and Aquifer Stabilization Plan

Because Director Spackman stated after the pre-conference meeting he had not seen the 2017 Plan, a reprinted copy of the plan was given to Debbie with the instructions to send it by certified mail to him.

3.                 Adjournment

Chairman Moj adjourned the meeting at 10:20 pm.

Minutes Approved and Accepted on this           day, of

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(Two March Meetings)

NOTICE OF MEETING

Big Lost River Ground Water District

— Regular Board Meeting –

This Notice is posted at the Butte County Court House, WD 34 Office in Mackay, and BLRGWD Office in the Arco BIC. This and all meetings of the Board of Directors are public and subject to pertinent Open Meeting Laws.

Date:         Tuesday, March 7, 2017

Time:         1:00 P.M.

Location: Business Incubation Center — Arco, Idaho

Agenda Items and Minutes of the Board Meeting:

  1. Call to Order and Roll Call

Chairman Broadie called the meeting to order at 1:00 p.m. Those present were Mike Telford, Jack Jensen, Jake Johnson, Terry Monson, Todd Perkes, Moj Broadie, Mitchell Sorensen, and office manager Debbie Broadie. A list of attending members in the gallery is attached.

  1. Approval of Agenda

Jack moved to approve the agenda, seconded by Jake, voting was unanimous.

  1. Approval of Feb. 21, 2017 Minutes

Jack moved to approve the minutes as read, seconded by Jake, voting was unanimous.

4.   Old Business

Mike reported the Informational Meeting tentatively scheduled for March 7th will need to be rescheduled for March 21st due to scheduling conflicts with IGWA officials.

Jake moved the next Regular Board Meeting (on March 21st ) be set for 3:00 pm followed by the Informational Meeting to be set for 6:00 to 8:00 pm with both meetings to be held in the Arco BIC, seconded by Mike, voting was unanimous.

Mitchell was assigned to prepare a Notice of Informational meeting for the newspaper, and each Director will conduct a phone call invitation to the members from their respective divisions.

  1. Review of Petitions for Exclusion filed in Dec. 2016

The Board reviewed on a case by case basis the first set of Petitions for Exclusion that certified letters had been sent to the respective Petitioners. Each Petitioner, that was present, was given the opportunity to address the Board with questions and comments regarding their petition. The Board generally voted to allow the exclusions with a few petitions being “tabled” until the Mar. 21st meeting. The specific actions taken by the Board is detailed in the attached Index. Each approved petition will be attached and “inseparably incorporated” into its corresponding Order “granting” the exclusion which will then be recorded with the appropriate Butte or Custer County Recorder with a copy of the same keep on file at the District Office and copies forwarded to IDWR and the Petitioner.

  1. Office Manager Report
  2. Invoice mailings

Debbie reported that the IDWR Certified List of ground water users contains many errors in addition to incorrect WR owners and their addresses (i.e. duplicative WR listings, combined rate of diversion and places of use limitations, and invalid WRs). The Board discussed how this certified list is still the best and only list available at present, but recognized the need to work with IDWR in getting an updated and corrected Certified List as soon as possible.

Mike moved that a Sub-Committee of the Board, a “Committee of Errors and Omissions”, be formed to first, inquire of IDWR how they would prefer to address the Certified List issue, and second, to commence the correction of the list if IDWR is willing to collaborate and provide a qualified WR Analyst in such an effort, with Jack acting as Committee Chair with Mitchell and Randy Purser as committee members, seconded by Jake, voting was unanimous.

  1. Petitions filed in Jan. 2017 and Feb. 2017

Todd reported that he had conducted a cursory review of the remaining “pre-grace period deadline” petitions and found that totals from all submitted Petitions for Exclusion represents approximately 184 cfs, 9,000 acres, and @ 3.00 per acre $27,000.00 in assessment revenues.

Debbie inquired of the Board how the Directors wanted to proceed with the remaining “pre-grace period deadline” pending petitions and when should she send out the certified letters inviting the Petitioners to appear before the Board.

The Board indicated the petitions that were t‘tabled” (Lynn Hintze, Marx Hintze and Buyers, and Rick Reynolds) would be heard at the next Board meeting (Mar. 2f ) and that Debbie should sent out the certified letters as she deemed appropriate so the Board could process the remaining “other” petitions in a timely and orderly manner in the upcoming regular board meetings.

Jake “made a motion to hold special meeting April 18th to review rest of petitions”, seconded by Terry, voting was unanimous.

  1. Other items

There were none.

Ill. (2nd Reading) Draft Policies Series 400

Mitchell moved to table this agenda item until the March 21st Regular Board Meeting, seconded by Jake, voting was unanimous.

  1. Final Preparations for Informational Meeting (March 21, 2017) (See agenda item No. 4)
  2. Officers Report

There were no additional reports.

  1. Aquifer Stabilization Plan for 2017
  2. Review of Monitoring Program — Jaxon Higgs

Jaxon gave a general presentation explaining some of the details of the proposed monitoring of surface river flows and ground water levels. (See Attachment “Big Lost River Valley Ground Water District Data Collection Evaluation, dated March 6, 2017).

Mike moved the monitoring project be authorized and moved forward immediately so data from this year’s high watershed run-off not be lost, and the GWD accept and work in collaboration with Jaxon Higgs (Water Well Consultants), Jake Robertson (Pivotrac), the Butte County Soil and Water District, and Lucas Yockey (Water District 34), seconded by Jake, voting was unanimous.

  1. Review of Draft 2017 Aquifer Stabilization Plan

Mike and Mitchell introduced the Draft 2017 Aquifer Stabilization Plan. During the Board’s review and discussion regarding the Plan a question was raised as to what should or should not be contained in the Plan. It was recognized that the Directors needed adequate time to review the Draft Plan before taking any action.

Mike moved the Draft be thoroughly read and studied by the Directors, and they come prepared to discuss it at the next (March 21st ) Regular Board Meeting, seconded by Jake, voting was unanimous.

Jack moved he be authorized to write and send to the Director of IDWR a “Pre-Plan” letter informing the Department that the 2017 Aquifer Stabilization Plan would be forth coming, seconded by Jake, voting was unanimous.

  1. Member Comments (please sign-up: limit to 3 minutes — no board action at this time) There were no other comments.
  2. Executive Session

There was no Executive Session.

8.    Adjournment

  1. The next Regular Board Meeting was affirmed to be held in Arco, Idaho, at the BIC beginning at 3:00 pm followed by the Informational Meeting at the BIC from 6:00 to 8:00 pm, on March 21, 2017.
  2. Chairman Broadie Adjournment the meeting at 4:50 pm.

Minutes Approved and Accepted

 

 

2nd Meeting:

NOTICE OF MEETING

Big Lost River Ground Water District

— Regular Board Meeting –

This Notice is posted at the Butte County Court House, WD 34 Office in Mackay, and BLRGWD Office in the Arco BIC. This and all meetings of the Board of Directors are public and subject to pertinent Open Meeting Laws.

Date:          Tuesday, February 21, 2017

Time:         1:00 P.M.

Location: Business Incubation Center — Arco, Idaho

Agenda Items and Minutes of the Board Meeting:

1.                 Call to Order and Roll Call

Chairman Broadie called the meeting to order at 1:00 p.m. Those present were Mike Telford, Jack Jensen, Jake Johnson, Terry Monson, Todd Perkes, Moj Broadie, Mitchell Sorensen, and office manager Debbie Broadie. A list of attending members in the gallery is attached.

2.                 Approval of Agenda

Jack moved to approve the agenda, seconded by Jake, voting was unanimous.

3.                 Approval of Feb. 7, 2017 Minutes

Mike moved to approve the minutes as read, seconded by Jack, voting was unanimous.

4.                 Old Business

l. Review Notice Re: Address Correction Request and Invoice Due Date
Mitchell read the proposed notice to the Board and asked if it met with their approval. It was suggested the notice include a statement that IDWR Change of Address forms are available at the District office.

Mike moved the revised notice be published in the Arco Advertiser the first week in March, April, and May, seconded by Jake, voting was unanimous.

ll. Office Manager Report – invoice mailings and petitions
Debbie reported all the invoices are prepared and ready to be mailed to District members including those members who had filed a Petition for Exclusion. The Board briefly reviewed the 7 or 8 Petitions for Exclusion that had been submitted and instructed Debbie to respond to those members by certified mail asking them to appear at the Mar. 7th board meeting to discuss their respective petitions. The Board explained again that water users having WRs totaling less than .05 cfs will not be assessed at this time because they were not given any voting credential. Debbie indicated she would mail the invoice billings by the end of the month (Feb. 28th) and expressed her appreciation to Jack for his help in preparing the mailings. A revised schedule of organizational costs, bank statement, and Trial Balance statement was reviewed by the Board, initialed by each Director, and attached to these minutes.

Ill. (2nd Reading) Mission and Vision Statement, Draft Policies Series 100 — 300
The Board reviewed the mission statement and policy series 100 — 200 — 300, and scheduled the 400-500 series to be reviewed at the next board meeting (Mar. 7th).

Mike moved to adopt the mission statement and the 100 — 200 — 300 series policies, seconded by Jack, voting was unanimous.

Jack then moved these adopted policies, approved minutes, and other official documents of the District be posted on the proposed new Website, and Todd be authorized to develop that site with the assistance of technical experts, seconded by Terry, voting was unanimous.

IV. Chairman Broadie Report— Call to IDWR
Moj reported his phone call with Tim Luke of IDWR was extremely positive. Tim indicated the two letters sent by the GWD regarding the potential GWMA and CGWA designation had been well received by the Director and are being considered as the Department continues to evaluate the management of water in the Big Lost River Basin. Tim did not think the Director was likely to curtail any ground water users in the Big Lost River Basin this year, but he did encouraged Moj to continue working on the stabilization plan and keep moving the District forward. Department officials said they are having an intra office meeting on March 2nd with the Director to review the petition for a critical ground water area and our letters would be a major part of their discussions. Mitchell then read the Jan. 18, 2017 letter so everyone (directors and gallery members) would be reminded what the District was trying to do for ground water users.

V. IGWA Membership
Membership in IGWA was again discussed. It was explained that membership fees would be fairly small and the more expensive assessments resulting from mitigation burdens are different and are binding on only those GWDs which subscribe by participation agreement. The Board then discussed how to best provide information to the members of the District and how we could benefit from the expertise IGWA has at their disposal.

Mike moved to invite Lynn Tominaga and TJ Budge (if they are available) to an evening presentation following the next Board meeting on Mar. 7th, seconded by Jake, voting was unanimous. Mitchell will contact them to see if they are available.

5.                  Aquifer Stabilization and Potential Mitigation Plan for 2017

a.     Why?

l.                   (May 29, 2016 IDWR Report to County Commissioners – Discussed Jan. 3, 2017 and subsequently) ll. (Nov. 2, 2016 IDWR Order Designating GWMA Discussed Jan. 3, 2017 and subsequently)

(Jan. 7, 2017 IDWR Final Order Curtailing Jun. 20, 1989 Priorities – Discussed Feb. 7, 2017)

b.     What?

l.                   (Dennis Owsley L.R. Aquifer Report — Discussed Dec. 2015 and subsequently) ll. (Sentinel Wells and Monitoring GW levels Jaxon Higgs — Discussed Feb. 7, 2017)

. Jaxon Higgs — Proposed GW Monitoring Program Report

Mike read a text message report from Jaxon regarding the monitoring program. A copy of that text is attached. Mike will invite Jaxon to the Mar. 7th regular board meeting so he can provide the Board with more details and give the directors opportunity to inquire and better understand the monitoring program.

IV. Randy Purser— BCSWD GW Monitoring

Randy Purser, representing the Soil and Water District, expressed the conservation district wants to participate and contribute financial support to the aquifer level monitoring program in the basin. He also offered the services of the conservation district to work with the GWD in developing a joint Website. Jack moved to authorize Todd to purse that offer, seconded by Jake, voting was unanimous.

c.      How?

l.                   Mike Telford — What are your Ideas?

Mike led a general discussion of the Board and gallery members regarding the possibilities of how the GWD might stabilize the basin’s aquifer. Those “5 sheets” of notes have been converted to the attached synopsis. These ideas and possibilities are intended to be reviewed regularly and used as building components in the short and long term Aquifer Stabilization Plans.

(Secretary’s note: Because one of the members asked “what does stabilization mean?” the following is provided. Stabilize; 1) to make stable orfirm 2) to keep from changing orfluctuating, 3) to inhibit or prevent decline orfailure, 4) to return to equilibrium or to its original position after having been displaced.) ll. (2017 Aquifer Stabilization Plan           Draft) Report and Discussion

The Board reviewed the “introduction” and “disclaimer” of the Plan and expressed general support for moving forward with more detailed components which incorporated the ideas of the “5 sheets”. Mitchell and Mike were asked to prepare a “Draft” of the Plan for Board review.

6.                  Member Comments (please sign-up: limit to 3 minutes — no board action at this time)

Members had previously contributed comments regarding the “5 sheet” discussion. Other comments dealt with “opt-out” and “exclusion” questions. Members were reminded of the “grace period” and advised to act according to their own judgement.

7.                  Executive Session No action.

8.                  Adjournment

th

The Board determined to hold the next regular board meeting (Mar. 7) in Arco at the BIC and the (Mar. 2f) meeting in Mackay at the WD34 Office. Chairman Broadie then declared the meeting adjourned at 4:07 p.m.

Minutes Approved and Accepted

 

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NOTICE OF MEETING

Big Lost River Ground Water District

Regular Board Meeting –

This Notice is posted at the Butte County Court House, WD 34 Office in Mackay, and BLRGWD Office in the Arco BIC. This and all meetings of the Board of Directors are public and subject to pertinent Open Meeting Laws.

Date:          Tuesday, February 7, 2017

Time:          1:00 P.M.

Location: Business Incubation Center, Suite 106, Arco, Idaho

Agenda Items and Minutes of the Board Meeting:

1.                 Call to Order and Roll Call

Chairman Broadie called the meeting to order at 1:00 p.m. Those present were Mike Telford, Terry Monson, Todd Perkes, Mitchell Sorensen, Moj Broadie, Jack Jensen, Jake Johnson, and office manager Debbie Broadie. A list of attending members in the gallery is attached.

2.                 Approval of Agenda

Mike moved to approve the agenda, seconded by Jack, voting was unanimous.

3.                 Approval of Jan. 3, 2017 Minutes

Mike moved to approve the minutes as presented, seconded by Jack, voting was unanimous.

4.           Assessment Policy and Methodology, Assessment Book, and First Year Invoices
Todd introduced a redrafted I’Draft of Projected Income/Expenses” schedule and a sample page of the “Assessment Book”. The Board directed the $91, 511.72 of non-categorized projected revenue/expenditures be designated as 20% Reserves and 70% Contingencies and 10% additional Operational Costs. Debbie presented a schedule of some of the organization costs, accounts payable, and a form letter to be provided to members who need to update their mailing address (handout schedules and tables attached). The board then discussed when the invoice billings would be sent out, due dates, and mailing address corrections.

Mike moved: a. the Certified IDWR List of WR Owners be used for mailing purposes,

b. an “address correction” form be sent to known WR Owners that need address updating,

c.  the normal “due date” of 30 days after invoice mailing be extended to May 1, 2017 with no penalty until 30 days after the May 1st date,

d. and, a newspaper notice be prepared explaining the invoice due date and need for address updates.

Terry seconded the motion, voting was unanimous.

Jack indicated he would be willing to assist Debbie in reviewing the address corrections and help ensure all invoices are sent to the current WR owner.

Jack then moved the 2017 Assessment Invoices be sent out within the next 2 weeks (by Feb. 21st), Todd seconded, and voting was unanimous.

Mitchell moved to approve the payment of checks as presented by Debbie, Jack seconded, and voting was unanimous.

5.        Draft Policy Development

The draft Policies of BLRGWD were introduced by Mitchell. Board members were asked to review them before the next board meeting. It was suggested the 100 – 300 series be scheduled for board review and action at the next board meeting. Other series will be scheduled for subsequent meetings.

6.          Approved Public Information Meeting Development and Schedule
Items identified in this Board meeting as possible content for public informational meetings include

“Assessment Methodology”, “Stabilization Plan”, “IGWA Membership”, and “GW Level Monitoring Programs”. The consensus thinking of the directors was, as these issues evolve and are developed at the board level they will eventually need to be presented to the members of the GWD for educational purposes in an approved and properly structured presentation.

7.                  Aquifer Stabilization and Potential Mitigation for 2017

a.     Why?

l.                     (May 29, 2016 IDWR Report to County Commissioners – Discussed Jan. 3, 2017) ll. (Jan. 7, 2017 IDWR Final Order Curtailing Jun. 20, 1989 Priorities — Discussed Feb. 7, 2017)

This curtailment order was briefly reviewed by the Board, with the relevant parts being highlighted that could be applied in future curtailment orders in the Big Lost River Basin. This review was intended to help Directors and members understand how curtailment and possible stay of curtailment by participation in a GWD’s approved mitigation plan or settlement agreement might be applied in our local basin. It was emphasized the current ESPA boundary lines is the legal mechanism that is protecting the Big Lost River Basin from the SWC type of delivery calls, and that protection would not change simply by joining IGWA.

b.     What?

l.                     (Dennis Owsley L.R. Aquifer Report — Discussed Dec. 2015) ll. (Sentinel Wells and Monitoring GW levels — Jaxon Higgs — Discussed Feb. 7, 2017)

Jaxon Higgs of Water Well Consultants, Inc. gave a presentation regarding the delivery calls from the

ESPA, trim and boundary lines, and how these and local calls might affect ground water users in the Big Lost River Basin in the future. He then showed a map of existing monitoring wells in the Big Lost and discussed how additional data from within the valley would help the GWD better understand what and how a mitigation and/or stabilization plan would benefit from having additional data.

Mike moved: a. Jaxon be authorized to collaborate with IDWR to evaluate where six (6) additional monitoring sites would yield the best data,

b. Jaxon would prepare a monitoring plan to be presented to the Board at the next board meeting (Feb. 21st),

c. Expenses for this project be limited to $1,000.00,

d. The well monitoring map would be overlaid with the Managed Recharge sites,

e. The bill for this project would not be due until after assessment revenues were collected.

Jake seconded the motion, Terry voted No (due to funding concerns) all other Directors voted Yes.

Chairman Broadie was asked to call IDWR, Matt Weaver, to verify the receipt of the previously mailed letters dated Jan. 5, 2017 and Jan. 18, 2017 regarding the possible designation of a GWMA or CGMA in the Big Lost River Basin. Moj will report at the next Board meeting.

c.      How?

The Board expressed it was time for BLRGWD to begin the process of writing a “2017 Stabilization Plan”. This plan will take some time to develop and draft versions will be referred to and updated regularly. The first components should include: 2017 snow pack projections, monitoring programs, and recharge participation and development. Secretary Sorensen was asked to prepare a first draft by the next Board Meeting.

8.                  Petition Requests

Debbie reported that five (5) Petitions for Exclusion had been submitted. This petitions referenced ground water rights having a total quantity of 9.59 cfs. The Board decided to discuss how to process these petitions given the likelihood of potential litigation in executive session.

9.                  Member and Public Comments (please sign-up: limit to 3 minutes — no board action at this time) Members in the gallery that had indicated they had comments had no further comments.

10.        Executive Session
The Board met in executive session and then came out of session.

Todd moved the petitioners, on an individual basis, be invited by certified mail to come to the tentatively scheduled March 7th Board Meeting to discuss their respective Petition for Exclusion. Seconded by Terry, voting was unanimous.

Mike moved the next meeting to be held on Feb. 21, 2017 at the WD 34 Office in Mackay, Idaho. Seconded by Mitchell, voting was unanimous.

11.        Adjournment
At 4:50 p.m. Mitchell moved to adjourn,

Seconded by Todd„ voting was unanimous.

Minutes Approved and Accepted

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